When you first launch MailSteward, and you have either registered your copy with your license key, or you have chosen to use the free version, you will then see a drop down sheet asking you to create a new database file (or open an existing file if you already have one).
You can name your new database file whatever you like, and put it wherever you like. It is a single file like any other file. You can copy it for a backup, or you can move it to a different location, as long as you let MailSteward know where it is, in the settings.
Once you have created your database file, you can click on the Archive button and MailSteward will begin archiving the IN and SENT boxes of all your Apple Mail accounts, into your new database file.
If you don't want to archive all of your accounts, or you want to also archive email that has been moved out of IN and SENT into other mailboxes, or you are using Postbox instead of Apple Mail, you will want to change the default settings before clicking on the Archive button. You will find detailed instructions for making those changes, in the MailSteward manual, in the Settings section. Just click on MailSteward Help in the Help menu.
That's all you have to do to get started, but MailSteward has a great many useful features that you will want to explore by trying them out, or reading the manual.
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