The Microsoft Entourage X email client uses a proprietary database to store email. However if you drag a mailbox from Entourage onto your desktop or into a folder, Entourage will export the dragged mailbox as a standard format UNIX mbox file that MailSteward can understand. Entourage only converts the email at the top level of any folder that you drag. It doesn't convert any email contained in subfolders. Each subfolder has to be dragged individually. Most other email clients also can export mbox files. Mbox files that have been created in this way can be read into your MailSteward email archive by selecting Import mbox files... from the File menu. Also, in the MailSteward Settings, you can specify a folder that contains mbox files, that you want to be imported whenever you do an Archive.
To export email from Outlook 2011 in a format that can be imported into MailSteward, perform an Edit -> Select All in the folder or Inbox you wish to Export. Click & hold the mouse until you see the number count come up on the cursor. Then move the cursor over a Finder folder window and release the mouse. Wait while Outlook locks up & churns from exporting the emails. There will be no progress bar. This will fill the folder with .eml files of all the emails. The .eml files can then be imported into MailSteward by selecting Import mbox files... from the File menu.
Eudora mailboxes are also in an mbox format that can be imported into MailSteward. Eudora mailboxes are usually found in the ~/Documents/Eudora Folder/Mail Folder directory. If you are importing a Eudora mailbox, do not move or copy it to a different directory. MailSteward depends on the Eudora folder hierarchy to correctly process Eudora email files.
There is a problem with Eudora email attachments. Eudora removes the attachments from the email and stores them in a separate folder and puts a reference to them into the mbox file that it generates. The reference to the attachment does not say where the attachment is located. Its location is something known to Eudora, but is not defined in the mbox file itself. With a simple default Eudora folder hierarchy, MailSteward will find the attachments, but with a more complicated folder hierarchy, sometimes MailSteward is unable to find the attachments. The mail will be successfully imported, but the links to the attachments will not always be viable.
Any list of stored or retrieved email can be exported to a tab or comma delimited text file, or to a new MailSteward database file, or to an "mbox" format file that can then be imported into most email clients, or to an SQL file that can be imported into a MySQL database. Or a list of all the From, To, or both email addresses can be exported. Just click on the Export drop-down button and select the desired export format. A tab or comma delimited text file can then be imported into FileMaker or Bento or other database and spreadsheet applications. A MailSteward database file can then be accessed by MailSteward by specifying it in the MailSteward General Settings. An mbox file can then be imported back into OS X Mail or Microsoft Entourage or other email clients, or MailSteward itself. An SQL file can be imported into MySQL. If the tab or comma delimited text file option is chosen, attachments and tags are not exported. Only the plain text portion of the email is exported. If the MailSteward database file option or the SQL option is chosen, then everything will be exported, including any attachments and tags and copies of the email raw source. In the case of the mbox format, everything will be exported except for the mailbox and tags. The standard mbox email format does not include the concepts of tags or mailboxes.
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