(This section applies to Readiris Corporate only)
When you are scanning entire stacks of paper - on a scanner equipped with a document feeder for instance - or loading many image files into Readiris, it can be useful to indicate where one document ends and another begins. That way, Readiris can generate a separate output file for each document. This avoids your having to scan only one document at a time.
Example
Let's say you are scanning a stack of 30 pages. The first 10 pages belong to Document 1, pages 11 to 20 belong to Document 2 and pages 21 to 30 belong to Document 3. If you indicate that your stack of paper in fact contains 3 documents, Readiris will generate 3 separate output files.
With Readiris, there are 2 ways to separate paper documents. You can do this by means of:
blank pages
In this case you simply put a blank page between two sheets of paper to indicate where the new document begins. Note that you can delete all blank pages simultaneously after recognition should this be necessary: click the command Delete Blank Pages on the Process menu to do so.
cover pages containing a barcode
In this case you can, for instance, put a barcode sticker on each first page of a document.
Note: you could also skip this step and separate the scanned images manually in Readiris. See How to separate image files below.
To access the document separation options:
Click the Settings menu and click Document Separation and Indexing.
Indicate which separation method you are going to use: Detect blank pages or Detect cover pages with a barcode.
When you are using barcode pages as cover page, you can indicate specific data your barcodes should contain in order for Readiris to consider them to be barcode pages. Insert your company name for instance, I.R.I.S. in our case, in the field containing. Only barcodes that contain the data 'I.R.I.S.' will be marked as cover pages and will be used to split up your document batch into separate documents. You can also add a variable part to the data, for instance the scanning date. This variable part will indicate the specific indexing data of each individual document.
In case you want Readiris to generate an XML index file containing detailed information on the processed documents, select the option Generate an XML index.
An XML index file will be created per document. The index file contains detailed information such as the detected barcode separator, the page range, the output file name and the cover page text (if selected).
To include the text of the cover pages in the XML index, select the corresponding option. Note that these reading results are not included in the output document.
If your cover pages also contain content you want to include in the processed output documents, select Recognize cover pages.
Then click OK to save the settings and start processing document batches.
The document batch will be split up and can be saved in separate output documents.
Click the Open button
on the main toolbar and select the documents you want to open.
The Pages panel will display the page thumbnails.
Tip:
Use the Batch
Processing or Watched
folder function when scanning large volumes of documents.
Ctrl-click the page
where you want the new document to begin, and click Split
Here.
Or select the page where you want the new document to begin, and click
the Edit menu > Split
Here.
Note that the Split Here command cannot be used on the first page of a document, since it is already the first page.
Also note that it is not possible to select multiple pages and then use Split Here.
The Pages panel now displays the split documents.
Note: in Thumbnail view (
), each new document is put on a different line, to facilitate
the overview.
Both in the Pages panel and in Thumbnail view you can drag pages to different locations, and add new pages by drag-and-dropping them into Readiris.
Note however that you cannot move a page or insert a new page before the first page of Document 2 and following. It is possible on the other hand to move a page or insert a new pages before the first page of Document 1.
Click the one of the Export buttons to process the documents.
To merge documents you have split:
Ctrl-click the first page of a document, and click Merge
Documents.
Or select the first page of a document, and click the Edit
menu > Merge Documents.
The document you selected will be merged with the previous document.
Note that the Merge Documents command does not work on the first document, since there is no preceding document to merge with.
