DOCX is the standard text processor format used since Microsoft Word 2008. It is a standard format in several applications on the Microsoft Windows operating systems.
DOCX is also supported by Pages for Mac and DOCX with simplified layout is supported in TextEdit.
ODT stands for "Open DocumentText". It is an open-source file format.
ODT files can be opened with any OpenOffice-compatible text processor.
RTF stands for "Rich Text Formatting". It is a free document file format developed by Microsoft Inc. to facilitate document exchange.
Use the RTF format when you do not have the possibility to use the DOCX or ODT formats. It is recommended to use Microsoft Word to open RTF documents generated by Readiris.
The Layout Options play an important role when generating Word processor documents (.docx, .rtf, .odt). They determine for a large part what your final documents will look like.
Below you find a description of what each Layout option does and examples of real documents.
Note: if any Layout option is unavailable for the output format you selected, this means the option in question is not supported.
The option Create body text generates a continuous, running line of text. The result is a document without any formatting. The formatting is to be done manually, by the user, in another application.
Example of body text
The option Retain word and paragraph formatting keeps the general format structure of your scanned document.
The font type, size and type style are maintained across the recognition process.
The tabs and the alignment of each block are recreated.
The text blocks and columns aren't recreated; the paragraphs just follow each other.
Tables are recaptured correctly.
Example of word and paragraph formatting
The option Recreate source document tries to stay as close to the original layout as possible.
The text blocks, tables and pictures are re-created in the same place as the original.
The word and paragraph formatting are maintained.
Hyperlinks are re-created too.
Example of a re-created source document
The option Use columns instead of frames creates columns instead of text frames to position the information on the page.
Columnized texts are easier to edit than documents containing multiple frames: the text flows naturally from one column to the next.
Note: should Readiris be unable to detect columns in the source document, then frames are still used as substitute solution.
Tip: use this option when generating
Word documents.
The option Insert column breaks inserts a hard column break at the end of each column, which maintains the format of the text. Any text you edit, add or remove, remains inside its column; no text flows automatically across a column break.
Tip:
disable this option (Insert column breaks)
when you have body text that contains columns. You'll ensure the natural
flow of the text from one column to the next.
The option Add image as page background places the scanned image as page background beneath the recognized text.
Note: this option increases the file size of the output files substantially.
The format PDF Text-Image modifies PDF files in the same manner.
To avoid the file increase discussed above, select the option Maintain colors of background. This provides a similar but less drastic, more compact alternative.
The option Merge lines into paragraphs enables automatic paragraph detection.
Readiris wordwraps the recognized text until a new paragraph starts, and reglues hyphenated words at the end of a line.
The option Include graphics includes images in your output documents.
Clear this option in case you only need lay-outed text.
The option Maintain colors of text keeps the original color of the text in your source documents.
The option Maintain colors of background recreates the background color of each document.
The Graphics Options determine how the images will be presented in the output documents, e.g. in black-and-white or in color. They also define their resolution.
Note: when you select an output format or application that does not support images, then the Graphics Options will be unavailable in Readiris.
Below you find a description of what each option does.
Readiris saves graphics in their original depth by default.
Readiris can also save graphics in black-and-white, grayscale and color.
You can choose between Low, Normal and High quality graphics.
Readiris retains the original resolution by default.
You can also choose to reduce the resolution to a lower dpi (between 50 and 300).
Note that you cannot increase the resolution.
In Readiris the page size of the documents you scan and open does not necessarily have to be the same as the page size of your output documents.
When generating DOCX, XLSX, ODT, RTF and HTML documents, you can select the preferred page sizes:
Select Use input images size to generate output documents that have the exact same size as the original files.
If you want to use a standard page size - in case you want to print your documents for instance - select Use first fitting size from standard size list.
Then select your preferred page sizes.
Now sort the selected page sizes in the order of your preference.
Readiris tries to use the first page size in the list. If your document
is too big for the page size, Readiris tries to second page size in
the list, and so on.
So make sure you drag your preferred page sizes to the top of the list.
When you are done, click OK to save and close the settings.
Tip:
to restore the default settings, click Default.