Processing documents with Readiris is fairly straightforward when using a basic configuration. In this section we discuss which steps to take when doing such a basic configuration. For detailed information about all the configuration steps, see sections 4 to 10.
In order to scan paper documents your scanner must be correctly configured. See the section Configuring your scanner if necessary.
Click Scan to scan paper documents with your scanner.
A preview window opens and displays your scanner settings. With TWAIN scanners, these settings differ from one scanner to another.
Select Color and 300 DPI as preferences to obtain optimal results.
Select the Page Analysis Options of your choice:
Page Analysis is selected by default. This option divides your documents into recognition zones. Without recognition zones, Readiris cannot process your documents. If you choose to disable this function, you will need to draw recognition zones manually on your documents.
Readiris can deskew (straighten) documents and rotate them by means of Page orientation detection.
When your scanner generates black borders around your documents, or when your documents contain information that is partially cut from the page, Readiris tends to create recognition zones on the borders of the document, even though they do not contain any useful content. In such cases it is recommended to use the option Ignore border zones.
or
Click File to open existing image files.
Select the Page Analysis Options of your choice.
The same Page Analysis Options are available here.
Or drag and drop PDF and image files to Readiris. You can do so in several ways:
You can drag and drop files to the Readiris icon in the Dock.
The files will be added after
the images that are already loaded into Readiris.
You can drag and drop files into the Readiris interface that is already opened.
Tip: when you drag files to the
Pages panel, you can choose where they will be inserted.
You can drag and drop image files from the Photos app into the Readiris interface that is already opened.
Note: it is not supported to drag images files from the Photos app to the Readiris icon in the Dock.
The recognition zones are visible in the Layout mode, available from the The_Image_and_Layout_Editing_toolbar.
The images you scan and load into Readiris can be modified easily:
To change the order of the pages, drag the thumbnails to a different position in the Pages panel.
To delete a page, select a page and click the delete icon.
If OCR errors need to be corrected, use the Text Corrector. See the section Editing the Recognized Documents for detailed information.
Selecting the right document language is essential to obtain good recognition results with Readiris.
To export your documents directly in one of the default output formats and destinations, click one of the default Export buttons.
To change the default settings of an Export button:
Click and hold an Export button until its Options menu appears.
Now you can change the formatting and destination options.
To select a different output format than the 3 default ones:
Click Export Options.
Select the format of your choice and drag it to the Favorites list.
Configure its formatting options.
For detailed information about the different output formats and the
different formatting options, see the sections Select
the Output Format.
Configure its destination.
You can save documents as file, open them directly in an application
or send them to a configured online Storage System.
Note: the connection to the online Storage System must be configured correctly to be able to export. See the section Configure an online Storage System to learn how to do so.
When you select Open in
application, a default application is suggested for the
selected output format.
When you select PDF for instance, the output file will be opened
in the Preview application. DOCX and RTF documents will be opened
in the installed text editing applications. XLSX documents will
be opened in the installed worksheet editor.
To change the application, click it and then click Select Application.
When you have gone through these steps, click the Export button of your choice to start the text recognition and generate output documents.
Most of the operations you do or settings you configure can be undone with the Undo option.
The number of Undo operations is unlimited. Go to Edit menu and click Undo (the last action is shown between brackets). You can also use the keyboard shortcut: command-Z.
When you are done saving your scanned documents, or when you want to start over:
Click New on the top toolbar.
This command erases your documents from Readiris so you can start a new project.
